Why do we have this grant?
We recognise the value of our diverse communities and that connecting all Hamiltonians through community activities, and art and cultural projects, helps to build an intercultural society and a deep understanding and respect for all.
This links in with He Pou Manawa Ora – Pillars of Wellbeing, which focuses on wellbeing for all Hamiltonians, and our Welcoming Plan to ensure all people coming to live or stay in Hamilton feel welcomed and engaged. That’s also why Council supports activating public spaces and places – to bring our communities together.
What does this grant look like?
Hamilton City Council's Single-Year Community Grant supports small not-for-profit community organisations within the city’s boundary that deliver services, programmes, activities or events benefitting the social, cultural, arts and environmental wellbeing of communities in Hamilton.
The Single-Year Grant is an annual contestable fund of more than $300,000, with each grant award being up to $10,000. The fund is for projects and activities taking place from May to January within the year applied for.
Who can apply?
Generally Council funds community organisations which meet the following criteria:
- They are legally constituted as not-for-profit community organisations (charitable trusts or incorporated societies). The applicant organisation must have a Trust Deed or Constitution with a minimum of three board or committee members. The applicant organisation must have been operating for a minimum of 12 months.
- They have the capacity to deliver the project as outlined in their application.
They have good record keeping and operating practices, e.g. annual accounts, minutes, two bank signatories.
- They contribute to the social, arts, economic, cultural and environmental wellbeing of Hamiltonians.
- They agree to the terms and conditions of any potential grant as outlined in their grant agreement.
- They agree to provide further information on request, and to provide accountability for any funds received.
- They have accounted for any previous grants before any new grant application will be processed.
Priority is given to those that meet the criteria as outlined above and also to:
- how many volunteer hours the group/organisation contributes
- any ‘in kind’ donations that will be put toward the project
- groups and organisations that have a total annual income of under $500,000.
Note: You can apply for a Single-Year Community Grant and a Multi-Year Community Grant in the same year. However, if you are granted a Hamilton City Council Multi-Year Community Grant (first applications for that three-yearly grant opens in 2023, for the period July 2024 – June 2027), your application for a Single-Year Grant will not be granted. You also will not be able to apply for a Single-Year Community Grant again until the period of your Multi-Year Community Grant has ended.
What gets funded?
The Single-Year Community Grant provides funding to cover the following elements:
- operating and administrative costs
- programme development and implementation
- community events and cultural festivals
- equipment and resources that support the project or organisation.
Elements that are not covered by the grant include the following:
- projects or operational costs already substantially funded by Hamilton City Council
- retrospective funding, i.e. specific projects that have already started or have been completed
- political organisations or social clubs
- repayment of debts, loans, mortgage repayments or investments of any kind
- project costs that will be directly paid back to Hamilton City Council.
For more information, please see Council’s Community Assistance Policy.
1. Application processes, guidelines and help.
You’ll need to register on Smartygrants first, then follow the guidelines to complete your application. This will set out what you need to get together before you apply.
There are many help options available through online guides and video tutorials when you are logged into the Smartygrants platform.
Also, here’s how we can help you with the online application process:
- You can ask for assistance from one of our funding administrators, if you need it.
- You can attend an information session (held in February each year).
- You can attend one of our regular funding workshops held throughout the year.
You can also contact a funding administrator from our Community Development Team for more information. Either call our Customer Services Team on 07 838 6699 during office hours, email us at firstname.lastname@example.org.
2. When and how you can expect to hear back from us.
Once we’ve received your application via the Smartygrants platform, our staff will take it through the application process and assess it against the grant’s criteria and guidelines.
You’ll be notified of the decision within 8 - 12 weeks after the Smartygrants online system has closed applications.
Please note: The SmartyGrants funding management tool has been developed by Our Community through its best practice grants management division, the Australian Institute of Grants Management (AIGM).
All forms meet the web content accessibility guidelines version 2.0 published by the World Wide Web Consortium meaning they are accessible to people using screen readers and other adaptive technology.
Any data submitted as part of a Hamilton City Council funding application is only available to Hamilton City Council. It is a cloud based tool that meets all requirements for information security and privacy.
In April 2022, Single-Year Community Grants were allocated to over 100 groups. Groups supported included various education, health, arts, environmental and ethnic groups.
Last updated 21 June 2022