STEP 1: You

Choose your level of registration

First you need to have a food control plan or national programme. 

Work out which plan applies to you

Set up your plan or programme

Decide how you will put the plan or programme into practice before you apply for registration, so you're ready to go when a registration officer comes to see you.

Food control plan

You will need a Food Control Plan if you operate a:

  • café, restaurant, takeaway, lunch bar, bakery, catering company
  • butcher, fish shop, supermarket with an onsite butchery or a delicatessen.

A Food Control Plan sets out the steps you need to take to prepare food safely.

Download a food control plan template from the Ministry for Primary Industries website and tailor the plan to your business.

Find your template food control plans

Custom food control plans

Custom food control plans are for higher-risk businesses such as:

  • wholesale bakeries and manufacturers of food for vulnerable populations
  • fresh ready-to-eat salads, meals and prepared foods
  • meat, poultry or fish products and processed egg products.

If you need a custom food control plan, please register directly with MPI below.

Register your custom food control plans

National programmes

National programmes do not use templates, but you must keep some records to demonstrate that the food you make is safe.

  • National Programme 1 is for a business that operates a coffee cart and sells hot beverages and shelf-stable food only.
  • National Programme 2 is for a business that only bakes bread.
  • National Programme 3 is for a business that only handles food but doesn’t prepare or manufacture food, for example, a dairy or a service station.

Find more information on national programmes with the MPI guidance material

Other supporting documents you'll need

Before you apply, please check that you have everything you need. Your application will not be processed if any documents are missing, or you haven't paid the right application fee.
You'll need:

  • a Scope of Operations form which tells the Council and MPI exactly what your business does.
  • your NZ business number and a copy of the company registration certificate, if your business is a limited liability company
  • a confirmation letter from your National Programme verifier 
  • a multiple site details form if you have more than one site and you want to include all the sites under one registration

Fees you might encounter

Food business
Registration of a Food Control Plan
[under Section 56 of the Food Act 2014]
1. Processing an application for registration of a food control plan in relation to a new food business. $568.00
2. Processing an application for registration of an amended food control plan due to a significant amendment (section 45(3)). $188.00
3. Processing a notification of a significant change in circumstances (section 51) or a not-significant amendment (section 45(2)) in relation to a food control plan. $91.50
4. Renewal of registration of a food control plan in accordance with Part 2 of Schedule 4 of the Food Act 2014 before the expiry of the current registration. $91.50
5. Processing an application for a new registration of a food control plan in relation to an existing food business that failed to renew a now expired registration. $375.00
Registration of Food Businesses subject to a National Programme
[under Section 86(b) of the Food Act 2014]
1. Processing an application for, assessment of, and registration of a new food business subject to a national programme. $140.00
2. Renewal of registration of a food business subject to a national programme in accordance with Part 2 of Schedule 4 of the Food Act 2014 before the expiry of the current registration. $91.50
3. Processing an application for a new registration of an existing food business subject to a national programme that failed to renew a now expired registration. $140.00
4. Processing a notification of a significant change in circumstances (section 51) in relation to a food business subject to a national programme. $91.50
Verification
(including site visit, reporting and general administration)
On-site Audit per hour (15-min units) $200.00
Follow-up per hour per hour (15-min units) $200.00
Reporting per hour per hour (15-min units) $200.00
Preparation per hour per hour (15-min units) $200.00
Administration per hour per hour (15-min units) $200.00
Cancelling a verification within 3 working days of the scheduled date and time, or key personnel not available for the verification $104.00
Compliance Monitoring
1. Exercising any power referenced by and for the purposes expressed in Section 298 of the Act (except for Sections 302 and 303), which results in a sanction(s) being imposed by the Food Safety Officer or some form of corrective action being required of the operator. $200.00
2. Issue of improvement notice in accordance with Section 302 of the Act, including development of the notice. $200.00
3. Application for review of issue of improvement notice under Section 303 of the Act. $200.00
4. Compliance monitoring activity associated with a market. $200.00
Other Food Related Fees
Re-issue of registration and approval certificates on request of holder. $35.50

How to pay

You can pay by cash or credit card at our customer service centre when you submit your application in person. You can also pay by direct credit by following the instructions on the application form.

Step 2: You

Please download or complete the appropriate form and return your application form and supporting documents:

In person

Hamilton City Council
260 Anglesea Street
Hamilton

By post

Hamilton City Council
Private Bag 3010
Hamilton 3240

By email

environmental.health@hcc.govt.nz

Online

Max file size: 100 MB; Allowed extensions: pdf,doc,docx,xls,xlx

Step 3: Council

Verification

After your registration has been approved and you have started trading a verification will take place by your approved verifier.

The verifier will either be Council or a business who is approved by MPI. You will be contacted to make an appointment beforehand.

A verification is required within six weeks of your registration being approved.

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Last updated 18 July 2022