Do you need an event permit?

An event permit ensures both your event and the safety of attendees is prioritised. You need a permit to host an event in a public park or space in Hamilton, especially when having any of the below:

  • inflatables e.g. bouncy castle
  • amusement devices
  • food for sale, free or fundraising
  • amplified sound e.g PA system
  • music
  • marquee
  • stage
  • road closure.

Step 1: You

What you need to know

Types of events

There are three types of events from low-impact (requiring fewer supporting documents) to high-impact (more permits and licences will be required).

Low-impact event

Please submit your application a minimum of 20 working days prior to your event

No Food vendors or trading

Minimal infrastructure

No road closure

No amplified sound.

Medium-impact event (one or more of the following)

Please submit your application a minimum of 30 working days prior to your event

Food and beverage

Trading or fundraising

P.A or amplified sound

Moderate infrastructure

May have a partial road or footpath closure.

High-impact event (one or more of the following)

Please submit your application a minimum of 90 working days prior to your event

Road Closures

Major infrastructure


What documents will I need?

Every event requires the following documents.

  • a site plan
  • an event programme
  • your health and safety plan
  • a waste management plan

Our team will assess your application first and, depending on your event impact, you may need to provide the following documentation before your event is permitted:

  • Public liability insurance
  • Food vendor registration
  • Public place permits
  • Traffic management plan/Corridor Access request
  • Building consent
  • Resource consent
  • Alcohol/Special licence

Our team will be in touch to help you through this.



Step 2: You

Submit your application

Event impact

For medium and high impact events the event organiser details must match the details listed on your public liability insurance.

Contact(s) on the day


What you can expect from us

Low impact events

We will view your event application and get in contact with you if we require any additional information within 20 working days.

Medium and high impact events

Once we receive your event application, we will contact you to set up a meeting to go through the permit application within 30 working days for medium impact and 90 working days for high impact events (to fulfil any legal obligations).
We may request more documentation if required.

What next?

Our team will assess your application first and will be in touch if you need to provide further information. Here's what you might need:

If you are having food vendors, you will need to provide more details about your food vendors using the form below

If you are having a stall, craft or trading activities at your event you will need to apply for a public place permit.

Apply for a public place permit

Any event affecting the roads and footpaths (there are some exceptions) must have an approved Traffic Management Plan.

If you wish to close a road for an event then you will need to submit your Traffic Management Plan at least 42 days before the event as a closure legally requires public advertising, notification letters, and signage.

Apply for a Traffic Management Plan

As part of your event organisation, you must always maintain safe and unimpeded access for the public along the footpath or public space. If you can't meet the safety criteria, apply for a Corridor Access Request.

Apply for a Corridor Access Request

If you’re having a temporary structure such as a marquee or stage at your event you may need building consent these applications can take up to 20 working days to process and decide on any conditions.

Check the criteria

If you are expecting more than 3000 attendees, you may require a resource consent.

Check the criteria

If you're selling alcohol, you'll need an alcohol licence.

Apply for it

If you are supplying alcohol with no sale, you'll need a special license. These must be lodged at least 20 working days before your event is held. For large events, please lodge applications at least 30 working days before.

Apply for it

Final steps

Once your event application is approved we’ll book your public space, send your event permit, and be in touch with any further information.

Frequently asked questions

Where can I fly unmanned aircraft and drones?

Use the table below to find out where you can fly in Council-managed spaces.

Where you can fly
​All parks and reserves (includes Hamilton Lake, Taitua Arboretum and Council-owned gullies) Noting that flying within 100m of a children's playground within a park is banned at all times.

Car parks (Council-owned) Flying over only
Council-owned or operated buildings Flying over only
​All public roads including Worley Place shared zone

Assessment-based requests for activity:

  • during when road closures are in place
  • whether the activity is for the purposes of project mapping, inspections (e.g. under bridges) or similar activities.
​Cemeteries Special requests can be considered on a case-by-case basis for activities such as mapping etc.
 ​Hamilton Gardens You will need written permission from the control tower at Hamilton Airport. This must be provided to Hamilton Gardens staff before approval will be given.

​Assessment will be based on whether the request is for:

  • occasions where people book out certain parts of the facility for events​ and occasions
  • instances where people may want to do scenery photography.
 ​Hamilton Zoo Special requests can be considered on a case-by-case basis for controlled filming over specific areas for activities such as mapping.
 ​Pedestrian malls (Garden Place and Commerce Street), Civic Square Assessment will be based on where activity is linked to an event.
 ​Pools and surrounding play areas If the venue is booked out for an event a request could be considered.
 ​Treatment plants, water reservoirs Special requests will be considered on a case-by-case basis.
 FMG Stadium Waikato, Seddon Park, Claudelands, The Grandstand, Founders Theatre​
  • Formal approval by venue management and the client would be required around any drone usage.
  • Flying drones is banned in Mill Street field, Willoughby Park, Beetham Park and Claudelands Oval in the case of events being held in the relevant H3 facility.
 ​Fire ban period All such activity is banned during a fire ban
 ​Car parks Taking off and landing in car parks
Children's playground ​​Flying within 100m of a children's playground within a park is banned at all times.
​Council-owned or operated buildings ​Take off and landing banned​


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Last updated 7 December 2022