If you are planning to hold an event on public land you will need an event permit.

Events are defined as any organised activity or enterprise held on public land including roads, footpaths, parks, reserves and sports grounds. 

Event permits are required to ensure the safety, enjoyment, and wellbeing of all your guests and the public.

Before you start

Before starting this application please refer to the Event Handbook below.

Event Handbook.

Read the Event Guide and still have questions? Our friendly events team are here to help! Please drop us a line at events@hcc.govt.nz.  

All Applications require a Site Plan and Health & Safety Plan. Please download and complete the Health & Safety PDF and upload this along with your Site Plan with your permit application

We appreciate your contribution to making Hamilton Kirikiriroa a great place to live, work and play and look forward to working with you to bring your event to life! 

We will view your event application and get in contact with you if we require any additional information within 5 working days.

Step 1: You

Submit your application

Contact(s) on the day

Event/participant Size

Waste (provide details for questions where applicable)

Will there be food (including but not limited to food sales and giveaways, food trucks etc.) at your event, or any other kind of waste stream? 

  • No overflowing of waste outside of event bin/receptacle during the event
  • The park/space must be left clean and tidy after the event
  • Public bins must not be used as a part of event waste plan
  • If not compliant, you may be charged a fine and/or have future permit requests declined. 

I have read and agree to the waste management conditions:

Infrastructure (please tick applicable)

Food and Beverage (please tick applicable)

Traffic Control

Entertainment

Terms and Conditions

Please read our Terms and Conditions

Please attach required documents:

Max file size: 300 MB; Allowed extensions: pdf,doc,docx
Max file size: 300 MB; Allowed extensions: pdf,doc,docx

For medium and high impact events the event organiser details must match the details listed on your public liability insurance.

STEP 2: COUNCIL

What you can expect from us

We’ll contact you once we’ve assessed your application to confirm your booking or request any additional details. After approval, we’ll email your permit and all relevant information to the email address provided in your application.

Frequently asked questions

What's the fee for hiring city parks and spaces?

General Park fees
Access to Parks
Key Deposit $35.00
Bonds (refundable if no damage occurs)
Park Use/Event $100 - $5000
Hire of Parks
Community Interest
Wedding per event $245.00
Non-Sporting event Full Day (over 5 hours) $55.00
Non-Sporting event Half Day (up to 5 hours) $40.00
Commercial Interest
Any other sporting or non-sporting activity hosted on a park by a commercial interest.
Hire of Parks for a Charge Event $775.00
Events using over 500m2 per day $310.00
Events using under 500m2 per day $55.00
Dog Obedience Lawns (Melville & Bristol Parks)
one year $335.00
Mobile Trader
Mobile traders per day $35.00
Administration fee for new applications $155.00

 

 

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Last updated 15 April 2026