Event organisers have a duty of care to ensure that any person at the event - their team, volunteers, contractors, and event-goers - are safe from injury and risks to health.
A good way to meet your legal and moral safety obligations is to have an event risk plan.
The plan will help you identify and document:
- how you will provide a safe environment for event staff, members of the public, and property
- any risks or things that could go wrong at your event
- what you will do to mitigate or manage these risks.
Depending on the size and location of your event, you may also need relevant insurance to protect people and property.
Public liability insurance helps protect event organisers in case any operations or activities injure a member of the public or cause damage to property in some way.
Without this policy, the event organiser would be personally liable. Public liability is also important when the organiser has indemnified Council, and a third party makes a claim against us.
Public safety is important as the nature of your event and anticipated crowd numbers will determine the level of security you require.
Your responsibilities are likely to include crowd management, asset protection, managing lost children, and handling confiscated items.
Stakeholders and agencies
You’ll need to liaise with relevant agencies in the early stages of your event planning to help keep an event safe. This will include engaging with:
- fire service
- first aid and ambulance
- local bus companies
- local taxi companies
If you’re planning a large event and you have questions or are looking for extra support, please email us to arrange a chat.
We're here to help
Last updated 14 July 2022